The starting salary for this role is £35,382 per annum and is based on a 36 working hour week.
This role is open to remote working meaning you aren't required in the office 5 days a week. We're less about you driving to work and more about us collectively driving down our carbon footprint. We care about how you work rather than where you work; the people rather than the postcode. In support of our people and our greener futures strategies, we'd welcome a conversation with the successful candidate on what remote working may look like for you.
An exciting opportunity has arisen for an Executive Support Officer to the Deputy Chief Executive. The role would ideally be suited to an experienced, proactive, forward-thinking person who can provide first-class administrative, secretarial and information support to the Deputy Chief Executive. You will work internally with Members and Senior Officers and externally with Members of Parliament, districts and boroughs and other public, private, voluntary and independent agencies and representative organisations.
You will provide administrative and project support to the Deputy Chief Executive Directors in relation to managing, organising, prioritising and co-ordinating their work. This includes: complex electronic diary management; organising meetings, producing correspondence, complex report documents and presentations, transcribing from written information; ensuring the Executive Director is briefed and prepared with the relevant paperwork for all meetings; screening emails and dealing effectively with queries. The role will set agendas for meetings, identify with stakeholders for topics for meetings, track progress against actions and proactively and autonomously progressing areas of work on behalf of the ED. The role holder will be expected to lead on projects on behalf of the ED, coordinating project plans, activity and suggesting next steps to progress the project in a timely way. Experience of project management or coordinating large scale projects is essential. The post holder will be required to undertake other such relevant duties as might be deemed necessary by the Executive Director and CLT, contributing flexibly to the overall requirements of the wider team, including minute taking and meeting support where appropriate.
The Executive Support Officer role is a high profile role where tact, initiative, discretion and the ability to perform to the highest of professional standards are critical. The role will require liaising with Members and officers within the organisation and externally with Surrey Members of Parliament, districts and boroughs and other public, private, voluntary and independent agencies and representative organisations in support of the leadership of the Council. They will have the confidence and ability to approach stakeholders and ask for updates on work, progress work on behalf of the ED akin to project management and be confident to present in front of large audiences. Given the sensitive nature of the work, the post holder will need to maintain a high level of confidentiality and discretion, together with the ability to enable successful relationships with key contacts. Travel across the county may be required. Excellent knowledge of Microsoft Teams is essential.
To be shortlisted to interview for this position your application will clearly evidence your suitability for the role based on the above.
At Surrey, our values and behaviours are just as important as our skills and abilities. They shape who we are as an organisation. Find out more about the values we follow.
For more information please find the full job description below and refer to this before submitting your application. We also invite you to read our Life at Surrey handbook to see insights of the culture at Surrey and how as a valued employee, you can help shape our Council.Package Description
The job advert closes at 23:59 on 28/11/2021.
Interviews will take place on 2nd and 3rd December, with a potential round of second interviews the following week.
There is no requirement for this role to be fulfilled by attending an office 5 days a week, although there may be need to attend once a week in order to support the ED.
This post has been designated as a politically restricted post in accordance with the Local Government and Housing Act 1989.
For an informal discussion contact Emma O'Donnell by e-mail at email@example.com.
We look forward to receiving your application, please click on the apply online button below to submit.
From flexible working to job sharing (where possible) we are committed to providing a healthy work life balance. A laptop and mobile will be supplied if applicable to your role. You will benefit from 26 days annual leave (pro rata), a generous local government salary related pension, as well as the option to join our car lease scheme. For more information about the wide variety of benefits you can take advantage of please visit MyBenefits for Surrey County Council staff.
Surrey County Council is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. We want to be an inclusive and diverse employer of first choice reflecting the community we serve and particularly welcome applications from all under represented groups.